If you’re anything like us, you’ve probably spent too much time using Gmail as your catch-all to-do list, file organization system, and storage center for emails, important notes, and files. Whether those are files you emailed to yourself (which you should be using Dropbox for anyway) or attachments from co-workers, your kid’s school, or the doctor’s office, you can now automate the task of moving files out of Gmail and into a separate file in your Dropbox folder. This not only makes it easy to find files based on the sender, but allows you to access them from any computer or mobile device with your Dropbox account.
This task leverages IFTTT (If This, Then That) to automate the process, and can be set up with a few clicks once you sign up for a free account. Sign up, authenticate your Gmail and Dropbox account with the IFTTT system, and turn the recipe below on. And you’re all set! The default settings will create a new folder in your Dropbox labeled IFTTT/Gmail and deposit new attachments to another subfolder with the sender’s name.
You could also set this up if you have multiple email accounts to filter into one Dropbox, and rename your default subfolders so you can easily find attachments related to a work email address (mine runs through Google apps, so this would work) versus a personal Gmail account.
When you log into your IFTTT account once the recipe has run, you can see a history as well. This is a nice way to ensure the rule is running as it’s supposed to and you’re capturing the attachments you need.